Top 10 Project Resource Management Software to Look Out for in 2024

01 Medium to enterprise level firms Visit website

Best for: Medium to enterprise level firms

Software Description

SAVIOM is a pioneer in enterprise project resource management software with over two decades of expertise. The tool has assisted several Fortune 500 companies in over 50 countries to address their unique resourcing requirements.

SAVIOM features a Lego-based architecture that allows for extensive customization, facilitating firms to adapt the solution according to their specific project needs. It has an intuitive interface with a Gantt chart-like view, enabling easy information retrieval. Additionally, the tool provides 360-degree visibility across the enterprise and offers a multi-dimensional scheduler.

One of its remarkable features is its forecasting and capacity planning, which helps predict future project requirements and identify resource excess/shortage. Finally, its real-time business intelligence analytics and reports provide insights into various project metrics like capacity, utilization, cost rates, etc., to facilitate data-driven decision-making. Thus, SAVIOM is a cutting-edge solution that helps businesses use its resources most optimally and improve their project outcomes.

Key Features

• Multi-dimensional scheduler
• Drag-and-drop functionality
• Advanced forecasting and capacity planning
• What-if analysis
• Role-based dashboards

Pricing model

Saviom offers a tiered pricing structure, allowing you to choose between power and lite user licenses based on your needs. Thus, the users can get customized price quotes based on the license. The tool also offers a free trial for 60 days and a free demo.

Pros & Cons

Pros

• Highly flexible and scalable
• Offers real-time skill inventory
• Allows bulk booking and edits
• Integrates seamlessly with your existing tools

Cons

• Takes time to learn the features and functionalities of the tool
• More suitable for larger organizations

02 Small to mid-grade professional service organizations Visit website

Best for: Small to mid-grade professional service organizations

Software Description

PMEntire is cloud-based SaaS project resource management software specifically designed to help professional services organizations optimize their workforce efficiency.

PMEntire software offers advanced features alongside an engaging user interface. It grants a holistic workforce view through various parameters such as skills, location, availability, etc., facilitating strategic allocation. Moreover, its sophisticated advanced forecasting and capacity planning help identify resource gaps, minimize bench time, and maximize billable utilization.

Additionally, the software's customizable reports offer real-time insights into various project and resource KPIs, facilitating swift detection and resolution of potential bottlenecks that could derail a project. Finally, its robust risk management allows managers to detect and mitigate project risks early. In essence, PMEntire emerges as a comprehensive solution for all project resource management needs.

Key Features

• Intuitive UI interface
• Advanced forecasting and capacity capabilities
• Real-time business intelligence
• Early warning systems
• Smooth integrations

Pricing model

PMEntire offers pricing details on demand. However, the tool offers a free product trial and a free demo.

Pros & Cons

Pros

• Highly adaptable
• Standardize workflows with pre-built templates
• Tailored dashboards minimize information clutter
• Offers efficient bench management

Cons

• There's a learning curve associated with initial set-up

03 Small to medium level professional service firms Visit website

Best for: Small to medium level professional service firms

Software Description

Kantata is a cloud-based SaaS solution that empowers professional service organizations to enhance business performance by focusing on their core expertise in project resource planning.

Kantata's intuitive design lets users plan, allocate, and monitor resources at the project level, making it a user-friendly choice for businesses. The tool offers an all-encompassing dashboard with vital information on projects and resources, enabling it to shine in the realm of task management. Further, the forecasting and capacity planning feature allows users to plan for the future projects by managing availability and demand for improved profitability.

One notable feature of the tool is its skill inventory, which helps align the right task with the right skill and avoid gaps that could delay a timely project delivery. Finally, it combines powerful monitoring tools, real-time reporting, and extensive customization options, allowing companies to automate repetitive tasks and streamline overall project execution.

Key Features

• Task management
• Real-time modelling and simulation
• In-built team collaboration
• Time tracking
• Robust reporting

Pricing model

Kantata offers pricing details on request.

Pros & Cons

Pros

• Dedicated file repository for easy access
• Pre-built templates to ease project planning
• Offers insights into project financial health

Cons

• Necessitates product training for reports
• Offers limited integrations
• Provides additional features on higher plans

04 Small to medium sized companies Visit website

Best for: Small to medium sized companies

Software Description

Float is a scheduling and project resource management platform for project teams and agencies. It’s an excellent tool for streamlining resource-related workflows.

Float offers a user-friendly platform for planning project resources, scheduling tasks, and tracking time. The tool has an intuitive visual timeline that provides a comprehensive overview of project timelines and team schedules. Further, the easy-to-read reports help predict and track capacity, enabling optimal allocation. Additionally, the tool shows real-time utilization levels, helping managers optimize workloads.

The built-in time-tracking feature is an additional perk that gives users a complete picture of how the team has spent their time on the project. This allows them to forecast budgets based on the data logged on estimated vs actual working hours. The Float mobile app also fosters connectivity, enabling teams to stay engaged and track project progress from any location.

Key Features

• Clean UI interface
• Task management
• Resource forecasting
• Resource scheduling
• Real-time reporting features

Pricing model

Float offers pricing in three different plans based on the features required. The starter plan is $7.50/user/month, the pro plan is $12.50/user/month, and the enterprise plan is quoted on demand. The tool also provides a 14-day free trial.

Pros & Cons

Pros

• Facilitates accurate budgeting and financial reports
• Offers role-based access
• Provides in-built timesheets to compare forecast vs actuals
• Stores data in encrypted form

Cons

• Limited integration with specialized tools
• Time tracking feature available only at higher plan

05 Small to large sized organizations Visit website

Best for: Small to large sized organizations

Software Description

ResourceGuru is a robust project resource scheduling platform that helps firms optimally allocate resources to projects for better utilization.

The tool offers a simple-to-use interface with a comprehensive view of both project demands and your team’s workload and availability. It has a centralized employee directory accompanied by an advanced search & filter feature that supports quick and flexible booking of required personnel. Moreover, its drag-and-drop functionality simplifies resource scheduling.

ResourceGuru distinguishes itself with its outstanding clash management feature, efficiently resolving scheduling conflicts and overallocation, thereby preventing burnouts. Further, its timesheets help track resource usage across projects, giving visibility into how employees spend their time. Additionally, its leave management feature allows users to track and manage absences, ensuring seamless project execution. Finally, its reporting features provide valuable insights into resources, facilitating project planning and management decisions.

Key Features

• Individual resource dashboards
• Time tracking
• Leave management
• Clash management
• Robust reports and analytics

Pricing model

ResourceGuru offers three different pricing plans. The grasshopper plan is $5 per user/month, the black belt plan is $8 per user/month, and the master plan is $12 per user/month. The tool offers a free 30-day trial.

Pros & Cons

Pros

• Sends out daily scheduled emails for team members
• Flexible & smooth interface
• Offers competent customer support

Cons

• Basic level of customization
• Less features in mobile app
• Lacks in-built communication platform

06 Mid to enterprise-level firms Visit website

Best for: Mid to enterprise-level firms

Software Description

ClickTime is top-rated software specifically designed to make time-tracking and project resource management more efficient and straightforward. The tool is ideal for small-to-medium-sized businesses.

One of ClickTime's standout features is its intuitive interface, which guarantees easy navigation and usability. Another prominent function that sets ClickTime apart from other tools is its robust forecasting & capacity planning feature. This helps users predict hiring needs, balance staff workloads, and understand project resource availability.

The tool offers an employee tracking feature that allows users to optimize resource allocations across projects and gain insights into workforce productivity. Further, its expense tracking seamlessly manages project costs through expense workflow approvals, facilitating better budget management. Finally, the tool offers customizable reporting functionality that provides actionable insights into critical resource metrics, leading to improved decision-making around project resource management.

Key Features

• Resource forecasting and capacity planning
• Project budget tracking
• Time tracking
• Customizable reporting
• Smooth integration

Pricing model

ClickTime offers four different pricing plans. The starter plan is $12/user/month, the team plan is $15/user/month, the premier plan is $27/user/month, and the enterprise plan is quoted on demand. The tool also provides a demo on request.

Pros & Cons

Pros

• Alerts and notifies users on deadlines or milestones
• Clean and intuitive UI
• Offers user level access and ensures data security
• Provides solid customer support

Cons

• Limited personalization features
• Costly compared to other software

07 Medium to large grade firms Visit website

Best for: Medium to large grade firms

Software Description

Runn is innovative project resource management software tailored for workforce planning, tracking, and forecasting. It enhances productivity, improves project outcomes, and increases organizational profitability.

Runn provides a comprehensive overview of projects and resources, enabling users to identify the right team members for projects. The tool prioritizes efficient project resource scheduling through a user-friendly drag-and-drop interface. This facilitates swift adjustments according to project timelines. Further, the tool excels in accurate forecasting and capacity management by providing insights into resource requirements, which assists in making informed decisions for future projects.

Additionally, the tool offers a timesheet tracking and management facility that allows users to record time spent on billable and non-billable activities. Additionally, its flexible reporting and analytics capabilities enable users to monitor project performance, track resource utilization, and pinpoint areas for improvement. Thus, Runn is most suitable for companies looking to streamline project resource management.

Key Features

• User-friendly UI
• Drag-and-drop scheduling
• Accurate forecasting and capacity management
• Track financial health
• Timesheet tracking

Pricing model

Runn offers three different pricing plans. A free plan, a pro plan at $10/user/month, and an enterprise plan quoted on demand. The tool also offers a free trial and a demo.

Pros & Cons

Pros

• Provides better visual scheduling
• Offer extensive integration and API
• Can create custom rate cards for resources

Cons

• Basic level of customization
• Higher learning curve
• Limited real-time customer support

08 Small to large sized firms Visit website

Best for: Small to large sized firms

Software Description

Hive is a comprehensive cloud-based project resource management platform that is ideal for businesses of all sizes. It seamlessly blends task and project resource management capabilities with collaboration and analytics features.

Hive provides an intuitive interface that balances minimalist aesthetics with robust functionalities. Notably, Hive offers a unique approach to workflow by allowing users to select their preferred view, such as Gantt charts, Kanban boards, etc. Further, its intricate project planning feature allows users to define deadlines and milestones to ensure tasks are completed on time and in order.

Moreover, Hive's time tracking feature accurately records time spent by resources on the project and streamlines payroll processes. Its embedded collaboration platform facilitates seamless team coordination, and approvals. Besides, its unique analytics capability allows users to create up to three dashboards to monitor key performance indicators (KPIs). This dashboard alarms managers to take course-corrective measures when it identifies potential project resource bottlenecks. Hence, Hive is an all-in-one tool that is best for managing project resources and improving productivity.

Key Features

• Automates workflow
• Project resource planning and scheduling
• Goal-setting feature
• Task summary view
• Built-in communication system

Pricing model

Hive offers four different pricing plans. The free plan, the starter plan is $1.50/user/month, the teams plan is $5/user/month, and the enterprise plan is quoted on demand. The tool also offers a free demo.

Pros & Cons

Pros

• Offers built-in customizable project templates
• Provides guest view without payment
• Responsive customer support

Cons

• Analytics feature comes as add-on for extra price
• Steeper learning curve
• Less features in mobile app

09 Software & e-commerce businesses Visit website

Best for: Software & e-commerce businesses

Software Description

Forecast seamlessly integrates advanced AI technology that empowers organizations to anticipate and adapt to evolving demands in real time and manage project resources effectively.

The forecast’s clean interface and insightful dashboards provide its users with clear visualizations of resources and project data. This includes team availability, project allocation, etc., which are vital for balancing workloads. Next, its AI-driven capacity management offers a realistic estimation of the resourcing needs, flags resource risks proactively, and ensures timely project delivery.

Also, the tool excels in finance management by monitoring budgets, predicting costs, and tracking project expenses under one roof. Similarly, its AI-powered time-tracking & Advanced Analytics (AvA) feature gives a comprehensive snapshot of the entire team’s productivity. Overall, forecast leverages AI to get the maximum out of project resources.

Key Features

• AI-driven automation
• Robust forecasting and capacity management
• Data & Security
• Time Tracking
• Robust reporting capability

Pricing model

Forecast offers pricing details on demand. The tool also offers a free demo for its users.

Pros & Cons

Pros

• Offers customizable templates
• Enables risk analysis
• Provides third-party integrations
• Offers quick customer support

Cons

• Steeper learning experience
• Higher price for smaller team

10 Small-scale businesses Visit website

Best for: Small-scale businesses

Software Description

Hub Planner is a project resource management and scheduling tool used to simplify project planning and boost team coordination. This tool is ideal for both small and medium sized organizations.

Hub Planner offers a capacity finder feature that helps managers match the right skill to the right project. This, along with complete visibility into its workforce, and drag-and-drop feature, facilitates hassle-free resource allocation to projects. Besides, the platform offers a visual representation of project timelines, dependencies, and other relevant data on a Gantt chart, fostering efficient project planning.

The timesheet feature allows users to calculate the time spent on projects by comparing forecasted vs. actuals, which is crucial for performance analysis. Finally, the reports and analytics features display real-time insights on budget, spending, etc. Lastly, its collaboration tools enable easy team coordination, which is vital for project success.

Key Features

• Drag-and-drop scheduling
• Time tracking
• Capacity Planning
• Advanced reports and analytics
• Built-in collaboration tools

Pricing model

HubPlanner offers three different pricing plans. The plug-and-play plan is $7 per user/month, the premium plan is $18 per user/month, and the business leader plan is $54 per user/month. The tool also offers a free demo.

Pros & Cons

Pros

• Provides predefined project templates
• Good customer support
• Offers mobile app access

Cons

• Limited customization
• Inadequate integrations

TOOLSUITABLE FORPRICINGWEBSITE LINK

Medium to enterprise level firms

Pricing details on demand

Visit website

Small to mid-grade professional service organizations

Pricing details on demand

Visit website

Small to medium level professional service firms

Pricing details on demand

Visit website

Small to medium sized companies

Starts at $7.50/user/month

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Small to large sized organizations

Starts at $5/user/month

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Mid to enterprise-level firms

Starts at $12/user/month

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Medium to large grade firms

Starts at $10/user/month

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Small to large sized firms

Starts at $1.50/user/month

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Software & e-commerce businesses

Pricing details on demand

Visit website

Small-scale businesses

Starts at $7/user/month

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When selecting your ideal project resource management software, there are certain things that an organization must explore. Given below are a few of them -

User Interface & Design

Evaluate the project resource management software's ease of use and aesthetics. A visually appealing interface with intuitive navigation enhances user experience and encourages adoption, improving productivity across the organization.

Adaptability & Scalability

Consider the software's flexibility to accommodate changing project needs and its ability to scale with your business growth. A project resource management solution that can adapt to evolving requirements ensures long-term usability and efficiency.

Data Reports & Insights

A top-notch project resource management tool should provide a diverse range of reports and analytics. This will enable users to track crucial Key Performance Indicators (KPIs) in real-time and take necessary measures to mitigate the discrepancies found, increasing profitability.

Integration with Other Apps

Evaluate if the project resource management software conforms with your project management, HR applications, etc., for seamless integration. This helps firms maintain a single version of truth and eliminate double data entries, fostering a more streamlined workflow.

Pricing

Compare the prices of each project resource management solution and select the one that aligns with your budget while offering the highest return on investment (ROI). Ensure to consider all associated costs, including licensing, maintenance, updates, and support, when evaluating software pricing.

Customer Support

Robust customer support is crucial for minimizing business disruptions. This means the software provider should offer readily available, responsive, and high-quality assistance to address any user issues that arise. This ensures a smooth user experience and improves operational efficiency.

Here are some other suitable project resource management software options you can consider if the previous suggestions don't quite fit your needs.

01Mid to large sized firmsVisit website

02Small businessesVisit website

03Best for technology-based companiesVisit website

04All types of organizationsVisit website

05Mid-scale companiesVisit website

We trust that this guide has assisted you in choosing the project resource management software that will help you meet your business requirements.

What is project resource management software?

Project resource management software is a powerful application designed to help organizations effectively allocate and utilize their business resources across present and future projects. The software includes features like resource scheduling, time tracking, budget management along with real-time analytics and reporting capabilities. Thus, by providing a centralized platform for resource oversight, it aids in reducing costs, enhancing productivity, and improving decision-making processes.

What are the components of project resource management?

The key components of project resource management are -

• Resource forecasting and capacity planning
• Project resource planning
• Project resource scheduling
• Resource utilization
• Resource optimization

What are the project resource management benefits?

Project resource management offers a multitude of benefits for organizations. Here are some:

• Increased transparency and competent allocation
• Enhanced resource productivity
• Minimizes unnecessary expenses and improves profitability
• Facilitates data-driven decision-making
• Increased employee satisfaction

What are some common project resource management challenges businesses face?

Businesses often struggle with various project resource management challenges. Here are some common ones:

• Inaccurate capacity planning
• Fluctuations in project scope
• Skill mismatch
• Sub-optimal resource utilization
• Communication silos
• Inadequate tools and processes